OSM Shared Events

OSM allows leaders to quickly and easily share one event entry with multiple section. This allows whole Groups to respond to a single event invitation with all responses tracked in one place.

Organising a District wide event? Contact osm@portsmouthscouts.org.uk and your event can be created in and shared from the District Leaders section.

Create new event

Assuming you are familiar with OSM > Events, first set up an event in the normal way.

Set the required event information in Basic Details and Parent Portal Configuration (ie name, location, dates and times etc).

Be aware that only the following event elements are automatically included in a shared event:

Configuration
Basic Details
Parent Portal Description
Event Plan

Share the event

From one of several tabs in the event, click the SHARING button.

Work through each of the shared event tabs, setting the details as required for your event.

Take care to write the Parent Portal Description in a way which allows Section leaders to issue the event invitation directly to their parents. Depending on the settings you decide for the event, leaders won't have the option to change the details.

Invite others

When ready to share the event with other sections, go to the Sections tab.

For each section you want to invite:

Click INVITE SECTION

If you have access to other OSM sections use the "Share events with" to select a group/section to share with.

If you need to share with a section you do not have access to - including in other districts or counties - use "Or another section" . Enter the required group / section name and allow the system to search and populate the drop-down.

Add an Online Payment entry if needed.

Click Share Event.

Track uptake

Leaders of invited sections will see a pending invitation on their OSM Dashboard at next login.

Encourage leaders to Accept or Decline shared events.

Once accepted, leaders will need to invite their section members in the normal way.

For section Leaders: accepted event invites will update in the normal way.

For event owners: accepted event invites (in ALL invited sections) are updated automatically on the Attendees tab.

Note: depending on the Shared Event settings, changes made in the 'master event' may immediately reflect across all sections. Take care!

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